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Volunteers for Calgary Regatta

1)   Officials / Volunteer Roster:

Please find attached the Officials and volunteer roster for Saturday. Check which positions you’re assigned to and please let us know if you have any questions by replying to this email.

2)   Set-Up Crew meet for 7:30am, Everyone else meeting time Saturday morning 8:00am, officials meeting at 8:00am.

Race start is 9:00am on Saturday. We will have our greeter, our Sprint Director showing everyone where to go the morning of.

3)   Event and Race Schedule information: 

The race schedule can also be found HERE

Paper copies of the race draw and schedule will be made available to all on-water officials, boat control and the finish tower.

4)   Clothing:

Please bring enough layers to stay cool, keep warm, and stay dry, as we all know how unpredictable Calgary weather can be. This applies especially to all officials on the water and the finish tower officials.  If you are in a boat and have your own PFD, please bring it.  Otherwise, the club will lend PFD’s to any on-water official.  PFD’s must be worn on the water at all times as per the reservoir bylaws.  **Ideally officials wear white shirts, but I understand that not everyone has a white jacket or sweater if you have to layer up.

5)   Binoculars:

If you have (good) binoculars, please bring them.  Especially the on-water referees and safety boat assistants will find them useful as well as the finish line judges who have to read the deck numbers on the boats crossing the finish line.

6)   Tower Officials:

If you are an official in the finish tower (timer or finish line judge), you might want to bring a seat cushion since the stairs can be pretty hard to sit on all day. (We have seat cushions as well and they will be brought to the tower).

7)   Lunch:

Water, tea and coffee will be provided in the hall.  If you’re on a boat, bring a travel mug for hot/cold beverages.

There will be a Hot dog/Burger BBQ offered for lunch.

Any questions please email sprint@calgarycanoeclub.com

 

Volunteer Positions
Below is a brief summary & description of key volunteer positions required at a typical regatta:

Boat Drivers (Note: the Division will pay for Boat Operators Permit fees)

  • Safety Boats  – Operate boats on the fringe of the course to pick up paddlers who have fallen out of their boats. 

  • Referee Boats  – Follow down the lanes behind the racers to allow the Referees to monitor each race.

  • Starter’s Boat – operate the boat so the Starter can get the racers lined up properly for the start of each race

NOTE: Boat Operators MUST have a Boat Operators permit

 

Spotters: 1 per safety boat 

  • Keep an eye on the racers - and alert driver to paddlers who have fallen out of their boats.

  • Assist paddler to board safety boat.

  • Pick up paddles and blocks as necessary.

  • Secure race boat for return trip to shore.

 

Finish Line Judges

  • Responsible for writing down the finish order of the racers.  The racers each have a lane number marker on their boats.  As they cross the finish line, the judges simply write down the lane number in the order of the finish.  The finish line judges must agree on the finish order.  In the event of a disagreement, the judges refer to the video replay.

 

Timekeepers

  • Time keepers operate the manual timing device.  The timekeepers will get the start of the race from the Starter and then mark the race times as the racers come across the finish line.  The timing device will print out a list of the race times which the timekeepers hand to the Chief Official.

 

Results Officials

  •  Must be comfortable working with Microsoft Excel.  The results officials get the race times from the Chief Official and enter the times into a spreadsheet provided.

Announcers

  • Responsible for using the PA system to inform spectators of the race on the course plus the names and lanes of the racers.

  • Will make general announcements such as calling coaches to the judges stand, lost & found, food services etc

 

Assistant Starter

  • Provide assistance to the Starter as requested

  • Identify the boats for upcoming races

  • Communicate any scratches etc. to tower

  • Hold 2-way radio for starter

 

Video Operators

  • Responsible for operating the video replay camera.  This is a basic tripod video camera similar in operation to a home video camera.

 

Awards Co-Ordinator

  • This person(s) would be responsible for ensuring the awards are available for the presenters during the awards ceremony

The person would ensure the podium and flags are ready
 

Results Runners (Great job for young kids!)

  • Responsible to obtain results & advancements from the Results official – and post them on the designated results boards

 

Info tent host

  • Variety of duties including:

    • Checking in Volunteers

    • Selling of race cards

    • Provide Tower officials with beverages/snacks

    • Helping set up officials’ lunch

    • Helping out the results runner & awards coordinator

Note: As a volunteer in any capacity – you are expected to be neutral! You should not be cheering on any crews while in your station.